Workday

Integration with Workday Financial Management and HCM

FXLoader Cloud Service fully automates the load of FX rates into your Workday Financial Management or Workday HCM cloud application, for converting foreign currency transactions.

FXLoader Cloud Service is a back end application running on Oracle’s Platform as a Service (PaaS). A web service is invoked to pull the latest rates from the chosen source, process cross rates and load them via another web service into Workday.

workday

Choose from some of the most trusted sources of exchange rates; OANDA, XE, Xignite, Open Exchange Rates, Refinitiv, Bloomberg and over 60 Central Banks, including The European Central Bank. The subscription to some of these services can be included in your annual FXLoader subscription.

FXLoader for Workday demo

Currency Rates in Workday

Workday Financial Management and HCM provides multi-currency functionality. Workday will convert foreign currency financial transactions to your company’s base reporting currency. This is done using exchange rates entered or loaded into Workday. The rates entered are stamped with an effective date/time and so are valid until a more recent record is entered for that currency pair and rate type. Workday Financial Management covers accounting transactions. Workday HCM covers employee expenses which need currency conversion, but may also need rates for payroll or stock compensation.

The Challenge

Workday provides a screen to manually enter currency rates, but this can be time consuming and prone to error as with any manual process. The impact on the business can be significant:

If rates are not entered, foreign currency transactions will use inaccurate rates, or cannot be processed for that date

If rates are entered incorrectly, your account balances will be wrong but the problem may not become evident until weeks or months later.

The FXLoader Solution

FXLoader provides a fully automated interface to load rates from leading sources, directly into your Workday application, identified by the URL and tenant name. Set it up to run on a schedule you choose and it will load rates in the background – no user action or checking is required.

FXLoader Cloud Service is a separate cloud application, built on Oracle’s Platform as a Service (PaaS). Configuration is set up in this application; a scheduled process then gets rates from your chosen source(s) and loads them into Workday.

Rates are loaded as the final step, using one of two Workday-provided web services; in bulk or one-by-one.

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